Grad Week

Student Organizers for Grad Week can earn a free trip or even cash!

CLICK HERE TO FILL OUT AN ORGANIZER APPLICATION

One: Organize a group of 15 paid travelers, and you travel for free! But wait, that's not all. For every 15 additional paid travelers, you receive another free trip... there's no limit!

15 paid travelers... 1 free trip
30 paid travelers... 2 free trip
45 paid travelers... 3 free trip
60 paid travelers... 4 free trip
And so on... There's no limit!

Call for more info - 1-800-448-4444

Two: Trade in any unused trips for COLD HARD CASH! It's your choice, free travel or cash! Each unused free trip is worth $300!!

Three: Don't have more than 15 paid travelers? Don't worry! As long as you have at least 5 paid travelers, Grad Week will discount your trip! If you have only 5 paid travelers, you will get 5/15ths off the price of your trip. This continues all the way up to 14/15ths off for 14 paid travelers.

Welcome... to the family of student travelers representing America's best student tour operator. As a student organizer, you'll have the opportunity of taking your classmates and friends on perhaps the most exciting time of their life. . .the senior graduation trip! Hundreds of thousands of students have traveled with us and have echoed the same response. "Thanks for the time of my life!"

Our Goal: To provide the best grad trip possible by offering professional, well-organized, safe, fun and memorable trips.

Your Responsibility: As a student organizer, you are considered our official representative on your campus. Your role is to provide the enthusiasm and organization to see that our promotional efforts on campus reach every student and home.

Select a Travel Destination and Hotel. Spread the Word. Your Grad Week Event Coordinator will host a "big" meeting for all interested seniors, parents, and faculty. At this meeting, he or she will go over all the details of the trip, company information and answer any questions. Our representative will set a deposit deadline at this time and collect any deposits that need to be turned in.

Collect Applications and Deposits. Since our trips are based on availability, it is important that you collect as many deposits as soon as possible when you begin promoting the trip. Please paper-clip the check or money order to each application. Make sure that the application is signed by the participant's parents and information on the application is complete and correct. Promptly mail the applications and the deposits to:

Grad Week
5080 Robert J. Mathews Parkway
El Dorado Hills, CA 95762

Do not hold onto these deposits. Mail them to our office as soon as you receive them from your classmates. Once the completed application and deposit is received by us, the traveler is confirmed and will soon receive a statement.

Assign Roommates. After final payment (due by March 1st), you will receive a list of all active travelers from your school, along with instructions on how to prepare a rooming list. The rooming list must be returned to our office no later than two weeks after you receive it. Contact your Event Coordinator if you have any problems with your group's rooming.

Student Organizer Registration. All organizers must send in a completed registration form and deposit when they send in their packets. You must also include the cost of departure tax and hotel security deposit($25) as follows: $95 for Mexico, $80 for Bahamas, $60 for Hawaii. You will then receive monthly invoices so you know what the students are getting. You do not have to make any additional payments. Somewhere on the application you need to write whether you are "Organizer #1 (the primary organizer), Organizer #2, Organizer #3, etc. Your Grad Week Sales Representative will give you an "Organizer Fact Sheet" for you to fill out. This will confirm to us who the organizers are. Free trips are based on the number of travelers paid in full after all final payments have been processed. If you do not wish to travel, please notify the office prior to final payment deadline so we do not book an air reservation for you.